Your employees are the foundation of your organization. They’re the ones who help you meet your goals, carry out your mission, and reflect your value statement in every internal and external interaction they have. So how can you ensure that your employees are happy and giving one hundred percent of their skills? It all starts with the employee onboarding process.

So what’s employee onboarding?

According to the Society for Human Resource Management, “new employee onboarding is the process of integrating a new employee with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team.” If your organization hasn’t already established an onboarding process, here are ten steps to help you get started.

  1. Understand why this process matters
    Did you know that, according to a recent study, 45% of Human Resources estimates that $10,000 each year is wasted on poor employee onboarding? This happens because employee onboarding increases productivity and employee retention, not only saving your company money but also improving employee morale. Understanding why establishing a process is vital will help you get started.
  2. Set your goals
    The hiring process can be very extensive, and once you’ve found the right person to join your team you’ll want to make sure you’re as prepared as possible to make them one to stay. So what are you trying to accomplish with onboarding? How will you measure success? Clear goals will help perfect your process and ensure you’re continuously improving.
  3. Have a checklist so you don’t miss any items
    Your checklist should be comprehensive and cover every step, goal and milestone. Share this with your team and new hire as it’ll be easier for everyone to be on the same page. If you’re struggling to develop this list, take advantage of tools like Virtus Flow that empower you by streamlining your checklists, forms and onboarding tasks.
  4. Revisit your checklist regularly
    Your human resources team should be working regularly with hiring managers to make this list dynamic and always improving. Take advantage of employee feedback and industry changes to show your new hires how much they matter since day one.
  5. Be transparent with your expectations
    During onboarding your main focus should be showing your new hire around the office, helping them get to know their new team and understand a bit more about the company culture. Even though sometimes overlooked, this is also a good time to start introducing more detail about job responsibilities, milestones and expectations, so include this conversation as a step in your onboarding process.
  6. Have your resources outlines
    Waiting a few weeks is a common misconception as even a short amount of time can make a huge difference in making an employee feel comfortable. In fact, did you know that employees who participate in a structured onboarding program are 69% more likely to stay with an organization for 3 years? To support your new employee, outline a list of all available resources for them. This will help them succeed and start thriving faster. Click here for the full HR.com article.
  7. Consider your company’s story
    Part of the employee onboarding process should be encouraging your new team member to start feeling passionate about the company he or she is now working for. A great way to do this is sharing your company culture by explaining how your company started, what makes it special and why it’s a great place to work.
  8. Remember what worked for you
    From applying for a new job to first day training, the entire hire process can sometimes be overwhelming for both parties. To make things easier, remember how you’ve felt in the past when starting a new job and incorporate the positive aspects into your onboarding process.
  9. Ask for feedback
    Hearing what your employees have to say is important as they’re the only ones who can help you perfect the process. Make sure to ask them what they think went well, what could’ve gone better and whether they were confused at any time. This will only make your company better and will make them feel valued and heard.
  10. Ignore your team’s needs

According to research, it takes 8-12 months for new hires to be as proficient as their tenured colleagues. To help your team members succeed, use resources the automate your processes and help you save time and money through empowerment.

With Virtus Flow you can easily automate manual tasks so you can get back to growing your business. Click here to learn about how we can support your employee onboarding process and every HR initiative.